855-9CASAMGR (855-922-7264) info@CasaManager.com

CasaManager™

The only software solution built by a software developer who worked in a CASA office for 17 years – we speak “CASA”

CasaManager™ is a case management system designed specifically for Court Appointed Special Advocate (CASA) agencies. Our case management software has been optimized to track everything from volunteer training through supervision of CASAs and child referrals through assignments. It also produces lists, labels and a wide variety of statistical reports. It has been sold to over 460 CASA/GAL agencies in 35 States since 1993. In addition to CASA agencies, it has been successfully used by battered women’s shelters and adoption agencies. It is suitable whenever you want to match the needs of one client to another client.

New Features in CasaManager 16!

Highlights

  • Web browser – no install of FMP or plugins
  • Optimized for mobile access (tablets, laptops) Auto-resizes for larger screens
  • Faster performance even on slow internet services
  • Modern interface
  • Bundle pricing – Cloud hosting, unlimited TS /training, upgrades
  • Optional local hosting for those who are not allowed to be off-site (unique to CM!!)
  • CasaManager Lite for Peer Coordinators and Volunteers
  • Stay informed with CM News! Displaying timely articles, tips and tricks

New Features

  • Agency Level Preferences
    • Show /Hide Blue bar sections & Tab panels
    • Personal Report favorites
    • Agency-wide required fields
    • Custom Value lists
    • Custom Button names
    • Staff specified required fields
    • Custom forms and letters
    • Custom permissions per staff member (set by Administrator)
  • Personal Staff Preferences
    • View by tabs or by scrolling
    • Preview reports before printing or not
    • Open calendar reminders or not
    • Show email quantity or not
    • Show or hide tab panel sections by screen
    • Show or hide blue bar sections in all modules
  • Integration with Agency calendar
  • Increased security system for staff accounts
  • Recovery for forgotten passwords
  • HIPAA compliant – encrypted passwords, data encryption at rest, encrypted document storage
  • Reports – New Report Wizard
    • Select one county, several counties or all counties for reports
    • Report Previews with detailed descriptions & suggested uses
    • Quick date picker
    • Prompts when date range is required
    • Drill down capability for Quick Counts
    • Select personal favorites (per user)
    • Recruitment Pipeline
    • Updated VOCA, NCASA 6month reports, Annual Survey, TX Quarterly
    • Miscellaneous List report – select the fields you want to list
  • Attach one document to one or multiple children
  • Child Picker for VOCA, Case Tasks, Notes, Placements, Hearings, Docs, Petitions
  • Relist child from Family screen, Child screen or Case Task (if more than one)
  • Outcome Measures integrated to CasaConnect and CML for Vol entry
  • Outcome Measures are customizable at the State Level on CC.
  • Criminal Offense tracking

Ease of use

  • Hyperlink – jump from one area to another
  • One click to see all your active cases
  • Document management  – Drag and Drop
  • Universal back button – just click the BACK button
  • Case Management Wizard (open/close cases)
  • Case task documents stored for easy reprinting any time
  • Scrolling interface option
  • Simplified editing of pop-down list values ‘on the fly’
  • Online user manual / demonstration videos
  • Weekly Webinars

Troubleshooting

  • Improved de-duplication of Child records
  • Improved de-duplication of Mom records
  • Expanded Audit Log to see who changed what data and when

Other features

  • Send email to one or more individuals (professionals, volunteers, parents)
  • School attendance and performance tracking
  • Health tracking (physical exams, medications)
  • Outreach Efforts for Volunteer recruitment
  • Fostering Futures/ Youth Advocacy tracking
  • Outcome Measures: Education, Social Skills, Self Esteem
  • Permanency Date Tracking (Perm Planning layout)
  • Custom Report building – templates or on the fly.
  • Tech Support personnel in all time zones (we’re at work when you are)
  • Experienced Staff in both development and CASA community
  • Mark Non –Advocate volunteers RED
  • Updated CM Site Map can now be printed on 8.5 x 11 paper

Benefits

  • Complete Volunteer management system: Recruitment, retention, training, recognition, vol hours, miles, notes
  • Case management beyond just statistics: Services, health, special education, court ordered plan monitoring, progress measures
  • Print or email personalized custom forms, letters, certificates, flyers, court orders, mailing labels
  • Create eye-catching charts and graphs for your reports
  • CasaConnect – a web-based hub that allows volunteers to submit hours and/or notes and State Associations to get report

Hearings

  • Use the Child Picker to enter a court hearing for one child, family group, Case Name group or Petition group
  • Track attorney, Supervisor, Volunteer attendance
  • Court report due, Court report Received, Report Routed
  • Track recommendations made, rejected and not considered
  • Auto calculates lapse time between permanency hearings
  • Print Notification letter for the volunteer

Outcomes/Measures

  • Track Progress in Mental Health, Education, Placement and Social Skills
  • Track Child Well-Being
  • Track Life Long Links – Finding and establishing links to relatives
  • Contacts, Recommendations, Facilitation of Services to Families
  • Track Plans

Placement

  • Change a child’s or family groups placement easily and independently of their court hearing
  • Change placements for one child or a whole family group
  • Auto enter from a list of facilities
  • Progress Measures in the area of behavior, belonging, activities
  • Reports on the types of placement, length of stay

Volunteer Training and Management

  • Expanded data collection on volunteers: auto insurance, training screening
  • Interview notes and personal history
  • Drag and drop volunteer documents for easy viewing
  • Have volunteers enter hours in the cloud using CasaConnect
  • Track pre-service, in-service and independent training hours
  • Track how volunteers heard about the agency
  • Retention Reports
  • Volunteer Birthday Lists, labels
  • Inserivce Attendance, compliance
  • Fund development

In-House and Online Security!

  • Two-way encryption for super secure remote access
  • Personalized login accounts and passwords for individual staff members
  • Activate and de-activate staff access in a click of a button. Change access privileges yourself!

School/Education

  • School stability: schools attended, reason for transfer
  • Track school performance, attendance
  • Education related meetings
  • Auto calculates lapse time between school transfers
  • Special Education tracking, plans and IEPs
  • Special education classification reports
  • IEP and Meetings summaries

Health

  • Track immunization, medications
  • Medical exams and on going care plans
  • Progress Measures in areas of Social Skills
  • Health reports across children served in a date range
  • Personalized health reports for a single child

Casework/Management

  • Enter unlimited case services and/or VOCA services provided to the child. Print individual reports or across all children
  • Create reports with data from an unlimited number of counties or all counties together. Great for multi-county agencies!
  • Merge duplicate child or volunteer records without deleting and re-entering information
  • Create PDF’s or Excel spreadsheets on-the-fly from any layout or report and attach as email
  • Access any website from within CASA Manager. Convenient way to update your site, access National or CASA Connect
  • Now track second language, second ethnicity for children and volunteers
  • Print court orders and other court documents for one child or sibling group on the same form or letter
  • Unlimited Ticklers now available! Write a note to remind yourself or other staff of an upcoming “to do” item
  • Enter case notes for one child or the whole family group – saves time and typing!
  • Document storage – go paperless!
  • Re-assign some or all the cases of one supervisor to another supervisor in a batch instead of one by one

Customization Options (and you don’t have to be a programmer!)

  • Change pop-down lists for reports to suit your agency’s, State’s or National’s reporting requirements
  • Add formatting to fields you want to draw attention to. Highlight critical fields, test for illogical dates or missing data
  • Create new custom screens/layouts and buttons. Create spreadsheet-like reports. Group and summarize data on-the-fly!
  • Modify existing labels and buttons. Use your own terminology to avoid confusion

Sample Reports

Hundreds of Reports!

  • One-Click to create National CASA Survey and OJJDP / 6 Month Report
  • Type of Deprivation, Program Statistics, Demographics
  • Summary count of professionals for each child
  • VOCA report includes a summary of all services provided. Tallies new children within any quarter or date range
  • Monitor Plans: provides breakdown of how many plans were implemented and if not, why not!
  • View and print who is having a birthday: available for children, volunteers and staff
  • Parent data: summarizes specifics about the child’s parents
  • OJJDP & OJA reports provide required statistics on children and advocates in a click of a button!
  • Expanded custom reporting – create your own list or statistics report on-the-fly and save it!
  • Most reports are designed to be archived in a list so you can easily compare differences over time
  • Print a caseload list for Judges, social workers, attorneys, PO’s, and therapists in addition to staff’s caseload
  • View and print caseloads for Managers, Supervisors, and PC’s
    Mailing labels and address lists for one or all volunteers, supervisors, attorneys, social workers, therapists, judges and probation officers and the placement facilities
  • Create Charts on the fly!
  • Volunteer Recognition

Contact Us Today

Request pricing information or call to schedule a live online demonstration.

855-9CASAMGR (855-922-7264)